Event & Wedding Vendor Contract Pack

Six vendor agreements that share one cancellation ladder and one liability clause, plus the proposal, timeline, change order and invoice that go around them.

$34~~$59~~one-time, USD

Instant download · ZIP: 10 editable Word (.docx) files + PDF versions + Start Here
14-day refund, no questions asked
Personal and business use licence
Free updates to this version

Works with

Microsoft Word 2010 or newer
Google Docs (upload, Open with Google Docs)
Apple Pages
Any PDF viewer or e-signature tool; pastes into HoneyBook, Dubsado, Aisle Planner

Made for: Caterers and bar services, DJs, bands and lighting companies, Florists and event designers, Wedding and event planners, Venues and rental companies, Multi-service event businesses.

What is inside

10 tabs, one linked system

1
Catering Services Agreement
Service style and bar box; price and retainer, menu and guaranteed counts, dietary needs, staffing ratios and service charge, venue and rentals, alcohol service; shared clauses; Schedule A menu, rentals and pricing.
2
DJ & Entertainment Agreement
Performance hours and services box; price and retainer, performance and overtime blocks, music planning form, venue power and shelter, conduct and breaks; shared clauses; Schedule A services.
3
Floral Design Agreement
Setup and strike windows; price and retainer, substitutions as a natural product, change limits, delivery and rentals, venue access and delays; shared clauses; Schedule A design proposal.
4
Event Planning Agreement
Service level and budget; fee schedule and no hidden commissions, services by level, client responsibilities, vendor liability, communication hours, cancellation, limits and portfolio use.
5
Venue Rental Agreement
Spaces, hours, capacity and alcohol; rental fee and damage deposit, inclusions, vendor insurance, house rules and noise cut-off, setup and cleanup, cancellation, indemnity.
6
Event Rental Agreement
Delivery and pickup windows; quantities and changes, delivery and setup, care, loss and damage with optional waiver, tents and weather; shared clauses; Schedule A rental items with replacement costs.
7
Event Proposal & Quote
What we understood, three option columns, optional add-ons, how booking works, valid 14 days.
8
Event Day Timeline & Vendor Sheet
Event logistics box, 13-row sample wedding timeline, vendor contacts with arrival and departure.
9
Change Order & Final Confirmation
Was, now and price change rows, revised total and balance, 14-day confirmation checklist, both sign.
10
Invoice
Bill-to and event block, line items, subtotal, tax, retainer and payments deducted, how to pay.

Details

Built to be right, not just pretty

Six trades, one contract family: a planner can read every vendor's terms and know what to expect
Non-refundable retainer, 90 / 30-day cancellation ladder, one free postponement and substitute-or-refund clause in every agreement
Company, retainer %, due dates, hours, overtime, ratios and state are yellow [placeholders]; Find & Replace once
Schedule A tables for the real line items, so the contract and the quote never disagree
Guaranteed-count, service-charge and alcohol clauses written the way caterers need them
Timeline and vendor sheet the whole team can work from
Word files for editing, PDF versions ready to e-sign; Start Here explains the shared clauses

Last updated November 1, 2026. Buyers get updates to this version free, by email.

Questions

Before you buy

I am only a DJ. Why six agreements?

Use yours and keep the others for the day you add a service, subcontract, or need to understand a partner's terms. Planners and venues get the most from the full set. The proposal, timeline, change order and invoice work for every trade.

Can I change the cancellation ladder?

Yes. The percentages and day counts are placeholders in every agreement; the Start Here guide gives typical ranges. Keep them consistent across your documents.

Does the catering agreement cover alcohol?

Yes: certified bartenders, state law, refusing service and client-supplied alcohol at the client's risk. Liquor licensing rules are local, so confirm yours with the state agency and a local attorney. Not legal advice.

Can I edit them in Google Docs or Pages?

Yes. Upload a .docx to Google Drive and choose Open with Google Docs, or open it in Apple Pages. Tables, checkboxes and highlights carry over. PDF versions are included for e-signing.

What if it is not what I need?

Email us within 14 days and we refund you. No forms, no questions.