Personal Trainer Forms Pack

Ten documents that get a personal trainer or online coach from first consult to week-12 re-test with every signature in place.

$29~~$49~~one-time, USD

Instant download · ZIP: 9 editable Word (.docx) files (10 documents) + PDF versions + Start Here
14-day refund, no questions asked
Personal and business use licence
Free updates to this version

Works with

Microsoft Word 2010 or newer
Google Docs (upload, Open with Google Docs)
Apple Pages
Any PDF viewer, tablet signing app or e-signature tool

Made for: Independent personal trainers, Online and hybrid fitness coaches, Small studio owners, Trainers renting space in a gym, New CPTs setting up their first client paperwork.

What is inside

9 tabs, one linked system

1
Health History & PAR-Q+
Contact and emergency details, nine physical-activity readiness questions, medications, injuries, lifestyle, fitness background and goals, signature. Page 3 is a physician clearance letter with cleared, restricted or not-cleared tick boxes.
2
Personal Training Agreement
Package box (10, 20, monthly, single), session length, location, schedule, payment and expiry; nine clauses: scheduling, cancellations, payment and refunds, health and safety, results, facility, assumption of risk, photos and testimonials, general.
3
Liability Waiver & Assumption of Risk
Seven numbered sections: risks, responsibility for health, assumption of risk including ordinary negligence where state law allows, release, indemnity, medical treatment consent, scope. Capitalized acknowledgment, signature block for client or guardian.
4
Training Packages & Rates
Fourteen priced lines: one-to-one sessions and memberships, partner and small group, online and hybrid coaching, assessments and add-ons, with discount note.
5
Fitness Assessment & Progress Tracker
Baseline, week 4, 8 and 12 columns for eight body measurements and six performance tests, plus notes and photo line. One page.
6
4-Week Training Program
Warm-up and cool-down, three training days with five exercise rows each (sets, load or RPE, rest, four weekly boxes), progression rule, cardio and steps, deload.
7
Weekly Nutrition & Habit Log
Daily targets, seven-day grid for meals, snacks, water, protein and veg ticks and sleep; wins, hardest moment, next habit, trainer feedback.
8
Online Coaching Agreement
Plan, minimum term, delivery and support, billing; six clauses: what coach provides, what client provides, term, pausing and cancellation, safety and risk unsupervised, IP and privacy, general.
9
Client Policies & Welcome
Scheduling, payment, health and safety, scope of practice, gym etiquette, progress and photos. One handout.

Details

Built to be right, not just pretty

PAR-Q+ screening and physician clearance in one file, so no client trains unscreened
Business name, certification, prices, expiry, notice periods and state are yellow [placeholders]; Find & Replace once
Waiver written to cover ordinary negligence where your state allows, with the acknowledgment in capitals
Package expiry, cancellation window and refund rules spelled out before the first sale
Online coaching agreement with minimum term, pause rules and unsupervised-training risk
12-week tracker and 4-week program sheet that make progress visible at renewal time
Start Here guide with suggested defaults and the state rules to check

Last updated November 1, 2026. Buyers get updates to this version free, by email.

Questions

Before you buy

Will the waiver hold up in my state?

It follows the structure courts look for: clear risk description, express assumption of risk, release naming ordinary negligence, conspicuous acknowledgment. Some states limit or void waivers for negligence or require specific wording, so have a local attorney review. Not legal advice.

Is the PAR-Q+ the official one?

The questions follow the PAR-Q+ screening approach used across the industry, written in plain English with a health-details and goals section added. If your certification body requires its exact form, attach it; the clearance letter and the rest of the pack still apply.

Does it cover online coaching?

Yes. The Online Coaching Agreement covers minimum term, pausing, check-ins, delivery through an app and unsupervised-training risk, and the Waiver applies to online clients as well.

Can I edit them in Google Docs or Pages?

Yes. Upload a .docx to Google Drive and choose Open with Google Docs, or open it in Apple Pages. Tables, checkboxes and highlights carry over. PDF versions are included for tablet signing.

What if it is not what I need?

Email us within 14 days and we refund you. No forms, no questions.