Music Teacher Studio Policy & Lesson Forms

12 documents, one matching set

1. 1

   Start Here

   What each document is for, the studio year with these forms, how to customize, a table of typical numbers (lesson lengths, lessons per year, late fee, notice periods, recital and registration fees), a worked monthly tuition example and the withdrawal true-up math.

2. 2

   Studio Policy

   Four pages, 16 sections: studio year and calendar with lesson counts per term, tuition options (monthly flat, term, per lesson) and a rate table for 30, 45 and 60 minutes, payments and late fee, registration, materials and recital fees, missed lessons with three make-up rules to choose from, the swap list, teacher absence, holidays and weather, recitals, practice expectations by stage, lesson etiquette, online lessons, communication, photos, withdrawal and dismissal, policy changes.

3. 3

   Lesson Agreement & Enrollment

   Student and family details, instrument, lesson length, day, location and first lesson, tuition plan and fees, autopay authorization, nine key policies to initial, signatures for parent, adult student and teacher, studio-use checklist.

4. 4

   Student Information & Musical Background

   Student and school, parents, two emergency contacts and pickup, health and learning notes, instrument at home (piano, guitar, violin, drums, practice tools), previous lessons, reading (notation, bass clef, tab, chord charts), theory, exams, music they love, goals, and a section for adult students.

5. 5

   Practice Log: Young Musicians

   One week per page: practice goal, five assignments written by the teacher, a row per day to color one note for every 5 minutes, circle-what-I-practiced numbers, grown-up initials, sticker box, favorite piece and question for the teacher.

6. 6

   Practice Log: Teens & Adults

   Weekly goals with target tempo in BPM, a daily log of minutes, technique, pieces and bars worked and tempo reached, days practiced, reflection boxes and six practice strategies.

7. 7

   Lesson Notes & Assignments

   Six assignments with book, page and bars, focus, tempo goal and Monday to Sunday tick boxes; technique, theory, sight-reading and listening; great work today, focus for this week, note for parents, practice target and upcoming events.

8. 8

   Recital Participation & Photo Release

   Recital details, participation choice, piece, composer, length, memorized, accompaniment and equipment, an 8-week preparation timeline and signature. Page 2 is a photo and video release with yes or no for six uses, naming choice, the studio's promises and signatures.

9. 9

   Make-Up Swap List & Credit Record

   How to swap, a 15-row swap list for opted-in families, a teacher's record of confirmed swaps and make-up credits, and three cut-out opt-in slips.

10. 10

    Tuition Invoice

    Invoice with billing period, tuition plan, charges and credits, totals, lesson dates and how to pay. Page 2 is a completed sample for two siblings with a book, a late fee and a teacher-absence credit, with the math explained.

11. 11

    Annual Tuition Statement

    Twelve monthly rows of tuition, fees, credits, total billed, paid, date and method, with totals and a year-end balance. Page 2 is a completed sample that ties to the sample invoice.

12. 12

    Progress Evaluation

    Four-point rating scale, 16 rated skills in technique, reading and theory, and musicianship, instrument skills for piano, guitar, voice, violin and drums, repertoire status, strengths, goals for next term, next steps, highlights, comments and signatures.