HR forms and timesheets for small employers
Once you hire your first employee you need a paper trail: an application, an offer letter, a handbook they sign, time records that show overtime correctly, and a written record when something goes wrong.
The kits below cover a business with 1 to 50 employees and no HR department. Employment rules differ by state, so each document marks the places to check your state's requirements.
Templates
Small Business HR Forms Kit
Job application, offer letter, handbook, reviews and write-up forms for a business with 1 to 50 employees.
Employee Timesheet, Schedule & PTO Tracker
Weekly schedule, timesheets with overtime, PTO balances and attendance for up to 50 hourly employees.
Paperwork checklist: employers & hr
| Document | Why you need it | Template |
|---|---|---|
| Job application and offer letter | Consistent questions for every applicant and written terms for the person you hire. | HR Forms Kit · $29 |
| Employee handbook with acknowledgment | Your rules in one place, signed, so nobody can say they were never told. | HR Forms Kit · $29 |
| Write-up / corrective action form | Facts, expectations and the employee's response, signed and dated. | HR Forms Kit · $29 |
| Timesheets and overtime | Hours in and out, breaks and weekly overtime calculated the same way every pay period. | Timesheet & PTO Tracker · $19 |
| PTO balances | Accrual, use and caps per employee, so balances are not argued at the end of the year. | Timesheet & PTO Tracker · $19 |
Guides
- Employee write-up form: what to include and how to write one
What an employee write-up form should include, a completed example for repeated lateness, how to deliver it, and mistakes that make write-ups useless.
- Employee timesheet template: hours, breaks and overtime done right
How to fill in an employee timesheet: hours, unpaid breaks, overnight shifts and overtime per workweek for biweekly pay, with worked examples and a template.
Questions
Are these forms valid in my state?
They are state-neutral templates. At-will language, final pay timing, overtime and break rules vary by state; each form marks where to check. Not legal advice.
Does the timesheet calculate overtime for my state?
You set the rules in Settings: weekly threshold, optional daily threshold and the multiplier. It defaults to 40 hours a week at 1.5x.
Can I use them with payroll software?
Yes. The timesheet gives regular and overtime hours per employee per pay period, which is what payroll software asks for.