Home Daycare & Child Care Forms Pack

12 documents, one matching set

1. 1

   Start Here

   What each document is for, the order to use them in, how to customize, a suggested-settings table (tuition, notice to leave, trial period, late pick-up fee, sick child pick-up, paid holidays, provider and family vacation) and a list of topics to check against your state's licensing rules. 2 pages.

2. 2

   Enrollment Application

   Child details and requested schedule, two parents or guardians, custody and court orders, authorized pick-ups with photo ID check, people not allowed to pick up, emergency contacts, doctor and dentist, immunization record, allergies with reactions and what to do, ongoing conditions, medicines, diet, optional development and support notes, routines (feeding, eating, sleep, diapering or toileting, soothing, family, likes and fears), permissions with yes / no boxes, signatures and a provider checklist. 4 pages.

3. 3

   Child Care Agreement (parent contract)

   Key terms box (schedule, open hours, tuition, registration fee, deposit, late payment, late pick-up and returned payment fees, notice) and 15 numbered clauses: enrollment, hours, tuition holds the space, fees, holidays and closures, provider vacation and illness, family vacation, illness and medicine, arrival and pick-up, meals and supplies, guidance, communication, ending the agreement, insurance and reporting, general. Signatures for two parents and the provider. Schedule A lists fees, paid holidays and closure dates. 4 pages.

4. 4

   Parent Handbook

   19 sections: about the program with a sample daily schedule, the first weeks, hours and closures, enrollment, tuition and fees, arrival and pick-up, an illness table (keep home if / may return when), medicine and allergies, meals, rest and safe sleep, diapering and toilet learning, learning and screen time, guidance and biting, outings and transport, health and safety, emergencies, communication and how to raise a concern, celebrations, leaving. Plus a what-to-bring list, a closure calendar and a signed acknowledgment page. 9 pages.

5. 5

   Medication Authorization & Log

   One authorization per medicine: name and strength, prescription or over the counter, reason, dose, how and when given, start and stop dates, storage, side effects, first dose at home, prescribing doctor, parent and provider signatures. Page 2 is a 22-line dose-by-dose administration log. 2 pages.

6. 6

   Permission Forms

   Photo & Media Release with six yes / no choices; Field Trip & Transportation Permission with standing permission for walks and outings, driver, vehicle and car seat details, and a special-trip section; Sunscreen, Insect Repellent & Topical Permission with a product table and parent initials. One page each, 3 pages.

7. 7

   Daily Report Sheets

   Infant page: from home this morning, bottles and meals, diapers, naps, mood, activities, something new, please bring, health and incidents, caregiver note. Toddler and preschool page: meals (ate all, most, some, none), diapers and potty, rest time, mood, activities, theme, please bring, caregiver note. 2 pages.

8. 8

   Incident / Accident Report & Log

   Child, date, time, where, type (injury, fall, bite, allergic reaction, illness, behavior), what happened, injury and first aid, medical care, witnesses, parent notified, licensing report if required, follow-up and prevention, provider and parent signatures. Page 2 is a 22-line incident log. 2 pages.

9. 9

   Attendance Sign-In / Sign-Out Sheets

   Landscape. Daily sheet with time in, time out and adult signatures for 12 children; weekly sheet with in, out and initials for each weekday; monthly attendance record with days 1 to 31 and a days-attended total. 3 pages.

10. 10

    Tuition Receipts & Year-End Statement

    Three child care receipts per page (care dates, tuition, other charges, payment method, balance). A year-end statement for parents with provider name, address and tax ID, month-by-month tuition and other charges, and totals, plus a completed example for a full year that adds up. It points parents to IRS rules; it does not state any rates or tax rules. 3 pages.

11. 11

    Nanny Agreement

    Separate document between a family and a nanny. Key terms (guaranteed hours, gross hourly and overtime rates, pay day, paid time off, notice) with a worked weekly pay example, and 12 clauses: duties, schedule and guaranteed hours, pay and reviews, taxes and payroll, paid time off and holidays, driving and expenses, house rules and cameras, health and safety, communication, confidentiality, ending, general. 3 pages.

12. 12

    Babysitting Agreement & Sitter Info Sheet

    One-page babysitting agreement: rates, late-night rate, minimum booking, rounding, payment, cancellations, getting home, the job, house rules, emergencies, signatures including a line for a sitter's parent if the sitter is under 18. Page 2 is a babysitter information sheet to fill in for each night. 2 pages.